Reception Coordination

Begins 1 month prior | $750 -$1200

This package is for couples that already have a ceremony coordinator in place (from the venue, church, etc), but need assistance in setting up for the reception and executing all the planning to ensure a stress-free celebration!

Before  your  wedding  day:

  • Share google drive folder to exchange vendor contracts and information

  • Provide vendor referrals

  • Review Vendor Contracts

  • Vendor Confirmation & Coordination

  • Confirm Vendor Meal Count

  • Develop Ceremony and Reception Timeline

  • One venue-walk through (based on availability)

  • Obtain master floor plan from the venue

  • Unlimited communication and contact

On  your  wedding  day:

  • Full wedding day coordination with two coordinators

  • Act as command central for the entire wedding day

  • Assist with set-up of client-provided items (such as guest book, card box,    seating chart, etc.)

  • Ensure arrival and correct set-up of all vendors

  • Lead and execute Reception Events

  • Communicate with DJ/musicians to coordinate Grand Entrance and other reception events

  • Oversee all staff and vendors

  • Manage banquet staff regarding set up and compliance of floor plans

  • Assist photographer by coordinating necessary photo ops

  • Distribute final balances and vendor tips

  • Coordinate break down of event and pack up client-provided items before end of night.


6 hours: $800

8 hours: $900

10 hours: $1000

12 hours: $1200

Typically, we will need 2-3 hours to set up before the reception start time.  This depends on the amount of inventory that will need to be set-up by us. 

Rates are subject to change if the needs of the couple are extraordinary or out of the norm.

Travel fees will be added for venues more than 40 miles away from 91354 and lodging will be required over 80 miles unless otherwise discussed with coordinator and couple.